April 20, 2016

 

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Weather alert no. 9: Inclement weather expected this morning

Texas Children’s leadership and the Department of Emergency Management are closely monitoring the weather as the Greater Houston area is expecting a potential threat of heavy rainfall this morning between 9 a.m. and noon with further rainfall possible through mid-afternoon.

Rain is forecasted to begin around 9 a.m. in northwestern Harris County and reach the Medical Center by 11 a.m.

Since this line of storms is expected to remain rather progressive, the threat for heavy rainfall is expected to be much more localized than what was observed early Monday. Widespread rainfall amounts of around ½ inch to 1 inch can be expected with some localized amounts of 2-3 inches possible.

Given the significant soil saturation, even moderate rainfall may cause additional street flooding.

We urge employees to exercise caution when navigating roadways and avoid flooded areas as you head home or make your way into work. Please plan for additional travel time, and be prepared to identify alternate routes in case roadways are flooded. Also, be sure to communicate with your leaders should your arrival to work be delayed due to weather conditions.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

Severe weather update no. 8: Official CARLA DEACTIVATION at 7 p.m.

Texas Children’s Hospital is formally discontinuing the CARLA activation at this time. Inpatient leadership will continue to ensure 1:1 staffing handoffs during shift changes. Nursing operations sub-command center will remain open through 7 p.m. this evening. Emergency pay practices will continue until 11 p.m. this evening.

The PFW 4th floor sleeping area will be staffed for those who would like to register until 8 p.m. Security will monitor the area for those sleeping throughout the night, and the area will close at 7 a.m.

We anticipate the weather will continue to improve later this evening. However, the Department of Emergency Management will continue to monitor the situation closely tonight and throughout the week.

Dependent care support
Texas Children’s Hospital has partnered with Bright Horizons® to enhance our Back-Up Care Advantage Program® with Crisis Care Assist.™ Available immediately, this program extends care options for employees whose dependent care arrangements may be impacted by the flooding in the Houston area. Click here for more details.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

If you need to contact the Administrator on call, please do so through the page operator. The incident command center will officially close at 7 p.m. this evening.

Please continue to be safe in this weather, and reach out to your leaders if you have additional questions. Thank you all for your flexibility and resilience during this unexpected emergency weather event.

Severe weather update no. 7: Normal operations to resume (Monday, 3:33 p.m.)

New information

Severe weather is moving out of the Houston area. However, 1 to 3 inches of rain are expected over the next 48 hours with heavier rainfall possible in isolated areas.

We anticipate the weather will continue to improve significantly by later this evening, and we will continue to monitor closely and keep you well informed when we officially discontinue the CARLA.

Texas Medical Center shuttle services are back up and running, and Garages 11, 12 and 16 in the TMC are expected to reopen at 4 p.m. today. However, Metro will not resume normal service until 4 a.m. Tuesday.

Sleeping arrangements:

Sleeping arrangements are provided on the 4th floor of the Pavilion for Women. Should you require accommodations, please call Ext. 4-0150.

Food options:
The Coffee Corner in the Pavilion for Women will offer normal hours and serve food until 12 a.m. The CCC food court will offer extended hours of operation until 8 p.m. tonight.

Thanks to all of you for your great leadership. We appreciate your efforts to be here to care for our patients and their families. Pulling together at these times is critical to those entrusted in our care.

Previous information

Pay practices, parking reimbursement and financial assistance

Shuttle Service

  • Normal shuttle service is running from Garage 19 and Meyer. Service from Nabisco/NRI is also running.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

Please continue to be safe in this weather, and reach out to your leaders if you have additional questions. Thank you all for your support.

Severe weather update no. 6: Pay practices, parking reimbursements and financial assistance (Monday, 12:05 p.m.)

We appreciate your efforts to be here to care for our patients and their families. It’s important to us, as your leaders, to provide you with programs and services to help you during difficult times as well. Below, we’ve outlined how we will handle pay practices and time off. In addition, we’ve provided information about acquiring financial assistance.

Emergency pay

  • An organization-wide CARLA was activated at 10 a.m. today. Emergency pay practices will be applied retroactively to 7 a.m.
  • All non-exempt employees working as of 7 a.m. will receive an Emergency differential of $5 per hour for hours worked during the CARLA. This differential will be in addition to their regular pay, including any applicable differentials and overtime.
  • Exempt employees who are working during the CARLA will be paid their regular salary.

Employees sleeping on campus

  • Non-exempt employees who are required to stay at the hospital or in designated sleeping areas during their time-off shift will be paid at their regular hourly rate for this time with overtime being calculated in accordance with FLSA guidelines (over 40 hours). No differentials will be paid during this period.
  • A maximum of 8 hours within a 24-hour period will be classified as sleep time and/or time required to be on campus but not working. Any hours in excess of 8 hours in a 24-hour period will be classified as time worked with all standard differentials applying.
  • Exempt employees will not receive additional pay for sleeping on campus.

PTO and PTU

  • Employees calling in due to road conditions will be coded as PTO.  If the employee does not have PTO, then it is unpaid time.
  • Employees calling in due to childcare limitations resulting from school closures also will be coded as PTO.  If the employee does not have PTO, then it is unpaid time.
  • Employees who called in due to illness will be coded as PTU.

Department and Clinic Closures or Employees Sent Home

  • Employees who are part of a department or clinic closure will be coded as PTO.
  • Regarding employees asked to go home after arriving for their normal shift:
    • Non-exempt employees should use their PTO accruals.  If the employee does not have PTO, then it is unpaid time. Non-exempt employees will not be charged PTO in periods of less than one (1) hour.
    • Exempt employees will be paid regular salary for their entire shift.

Parking reimbursement

  • Employees who had to park in a location for which their parking card does not provide access will be reimbursed. This includes Metro bus riders who pulled tokens.
  • Night shift employees who would normally leave the garage by 7 a.m., but had to pay because they were asked to remain on shift longer will be reimbursed.
  • You must have a parking receipt to receive reimbursement. Payments will be reimbursed through eBer. Requests must be submitted and approved by May 7.

Employee Financial Assistance Fund

  • We recognize that some of our employees and their families have suffered losses due to the weather event. Please remember that the Employee Assistance Program (EAP) may be able to help.
  • To learn more about EAP services, please visit the EAP websiteor contact the EAP at 832-824-3327 or eap@texaschildrens.org.

Severe weather update no. 5: Shuttles back in service (Monday, 11:25 a.m.)

  • Shuttle services are back in operation. Normal shuttle service has resumed from Garage 19 and Meyer. Service from Nabisco/NRI is also running.
  • We will continue to monitor the weather and bayous/bridges and report any changes.

Severe weather update no. 4: CARLA activated (Monday, 10:27 a.m.)

Texas Children’s Leadership is announcing a CARLA activation.

As such, all employees must be ready and available to arrive onsite when it is safe to do so. Your specific requirements should be discussed with your immediate supervisor.

Further information regarding Emergency Pay Practices will be forthcoming, along with other Human Resource information at approximately 12 p.m. today.

Food options are available on site in the Medical Center and West Campus at this time.

Severe weather alert no. 3: Shuttle services suspended at Meyer (Monday, 8:21 a.m.)

Shuttle services at the Meyer Building are now suspended until further notice. Security SUV’s are being sent to the Meyer shuttle stop to pick up employees heading to the Texas Medical Center.

Parking is open at the Pavilion garage only.

We will keep you posted on other further developments throughout the day.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

Inclement weather causes cancellations of outpatient services (Monday, 7:23 a.m.)

All Texas Children’s Pediatric clinics, subspecialty clinics and diagnostic/therapeutic services at Main, West and the Health Centers along with the Texas Children’s Health Plan Centers and TCP Practices are closed.

  • Public transportation – Metro operations have been suspended until further notice.
  • Parking garages – All parking garages in the Texas Medical Center are closed, BUT the parking garages at Meyer are open. Shuttle services are running but may be delayed.

Inpatient staff are conducting 1 to 1 hand offs to ensure safe staffing levels.

All administrative support staff should consult with their leaders regarding their need to report to work.

We urge employees to exercise caution when navigating roadways and avoid flooded areas as you head home or make your way into work. Please plan for additional travel time, and be prepared to identify alternate routes in case roadways are flooded. Also, be sure to communicate with your leaders should your arrival to work be delayed due to the inclement weather conditions.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

Inclement weather expected through Tuesday (Sunday, 10:10 p.m.)

Texas Children’s leadership and the Department of Emergency Management are closely monitoring the weather, as the Greater Houston area is expecting heavy rainfall and severe storms.
We anticipate rainfall will intensify throughout the Houston area between 7 a.m. and 9 a.m. Monday. Widespread rainfall of 4-6 inches is expected, with isolated areas receiving up to 10 inches of rain. Rain is expected to continue through Tuesday morning.

We urge employees to exercise caution when navigating roadways and avoid flooded areas as you head home or make your way into work. Please plan for additional travel time, and be prepared to identify alternate routes in case roadways are flooded. Also, be sure to communicate with your leaders should your arrival to work be delayed due to the inclement weather conditions.

For more information, including the latest weather, traffic and road conditions, go to the Emergency Management Connect site and the National Weather Service website.

Summary information

Weather

  • Texas Children’s leadership and the Department of Emergency Management are closely monitoring the weather, as the Greater Houston area is experiencing heavy rainfall and severe storms. Additional, widespread rainfall of 4-6 inches is expected throughout the day, with isolated areas receiving up to 10 inches of rain. Cumulative rain totals are exceeding 12” in many areas, causing widespread flooding.

CARLA activation

  • Texas Children’s leadership announced a CARLA activation at 10 a.m. today. As such, all employees must be ready and available to arrive onsite when it is safe to do so. Your specific requirements should be discussed with your immediate supervisor.
  • Further information regarding Emergency Pay Practices will be forthcoming, along with other Human Resource information at approximately 12 p.m. today.

Outpatient closures and Inpatient staffing

  • All Texas Children’s Pediatric clinics, subspecialty clinics and diagnostic/therapeutic services at Main, West and the Health Centers along with the Texas Children’s Health Plan Centers and TCP Practices are closed.
    Inpatient staff are conducting 1-to-1 hand-offs to ensure safe staffing levels.

Food options

  • Food options are available on-site in the Medical Center and West Campus at this time.

Parking

  • Public transportation – Metro operations have been suspended until further notice.
  • Parking garages – All parking garages in the Texas Medical Center are closed, BUT the parking garages at Meyer are open. Shuttle services are running but may be delayed.
April 19, 2016

 

42016earthdaypromo640As employees at Texas Children’s, we go green every day. Our eco-friendly programs help us reduce medical waste, conserve energy, enhance recycling and save significant dollars on operational costs. But, have you ever wondered how you and your family can go green?

Then, don’t forget to mark your calendar for Texas Children’s Earth Day celebration!

On Friday, April 22, from 10 a.m. to 3 p.m., the Green Team will host two exciting and informative events on Earth Day – one on The Auxiliary Bridge at Main Campus and one at Texas Children’s Hospital West Campus.

Below is a preview of the Earth Day activities slated for Main and West Campuses, including some pretty cool giveaways for attendees:

Vendors
Dozens of vendors will provide eco-friendly, cost-saving tips to employees including how to become more energy efficient, tips on eating green and growing an organic garden, and ways for everyone to reduce waste and recycle more to promote a cleaner, healthier planet. At Main Campus, HEB Buddy will make a special appearance. Click here to see a complete list of vendors at Main and West campuses.

Green Team booth
The Green Team will be handing out customized Green Team water bottles and seeded confetti packets at the Green Team tables – so be sure to get there early since supplies are limited. The Green Team also will introduce Texas Children’s new alkaline battery recycling initiative that will be launched this summer. And, there will be a trivia game to test your knowledge on tips to go green for a chance to win prizes.

Safe disposal of expired medications
Pharmacy will be hosting the Medication Disposal and Medication Take Back Program. Please bring expired or unused medications for proper disposal at the event.

Tree planting

10 a.m. – West Campus President Chanda Cashen Chacon and Vice President Matt Schaefer will plant a tree on the lake shoreline about 20 feet from last year’s West Campus tree planting. A surprise guest will be part of the tree planting festivities.

3 p.m. – Executive Vice President John Nickens will plant the second tree in front of the Feigin Center on Holcombe Boulevard.

The trees for both events were generously donated by Trees for Houston.

Let the countdown begin…..

The Green Team looks forward to seeing everyone there! To reach out to the Green Team with your green ideas or ideas we should consider for the next Earth Day celebration, email teamgreen@texaschildrens.org

42016epic640Before using Epic’s MyChart as their primary means of communicating with patients about routine matters, Dr. David Coats’ staff in the Division of Ophthalmology spent a lot of time transcribing conversations they had with patients and families into the hospital’s electronic health record.

With MyChart, that process is automated, saving staff valuable time and creating better documentation that can easily be accessed by both the patient and Coats’ medical staff.

“I believe that as we see increased utilization of MyChart, our staff will become more efficient and effective,” Coats said. “I also believe the health of our patients will improve and that there is significant potential for better patient satisfaction scores.”

This is just one of many examples of how Epic directly impacts patient care and will continue to do so the more it is used and improved. Texas Children’s started using the electronic health record software in 2008 and continues to see benefits from it organization wide.

“Technology is at the center of everything we do,” said Julie McGuire, director of Enterprise Systems for Information Services. “It impacts our culture, our quality of care and our effectiveness. To continue to lead in medicine and nursing, we must continue to advance technology.”

To help continue the momentum built over the past seven years, Texas Children’s is preparing to upgrade Epic as part of the FY16 Epic Ecosystem Lifecycle Program, which includes a new version of Epic, OnBase and other infrastructure updates to ensure a safe, reliable and secure environment.

Epic version 2015 will debut Sunday, June 12, delivering more than 700 new and enhanced features to improve tasks Epic users do every day, including enhancements to InBasket, Chart Search, Care Everywhere (Interoperability) and MyChart.

Questions?
To keep up with the latest Epic update news:

  • Visit the Epic Hub for key information about new and improved functionality coming your way
  • Check out Yammer at Texas Children’s Yammer (join the Epic Upgrade Group)

42016surgerygroupinside640Texas Children’s Department of Surgery is excited to announce three new positions at Texas Children’s: Associate Surgeon-in-Chief for Academic Affairs, Associate Surgeon-in-Chief for Clinical Affairs and Surgical Director of Basic Science Research.

Dr. David Wesson will serve as Associate Surgeon-in-Chief for Academic Affairs. In his new role, he will focus on growing and improving the department’s academic programs, including the processes for faculty development and promotion, as well as our educational programs. In addition to his new role, Wesson will continue to serve as Head of the Texas Children’s Hospital Department of Surgery.

Dr. Larry Hollier is the new Associate Surgeon-in-Chief for Clinical Affairs. In this new role, Hollier will help lead in the development of all aspects of clinical care delivery, both inside, and out of the operating rooms. He will focus on coordinating and improving all aspects of care in our increasingly complex system, including patient experience, staffing, efficiency, and value. Additionally, he will be the Medical Director of Advanced Practice Providers and will continue to be Surgical Director of Operating Rooms and Surgical Director of Patient Experience.

Dr. Sundeep Keswani will assume the role of Surgical Director of Basic Science Research. In this new role, Keswani will guide efforts beyond his own research on regenerative wound healing and matrix biology, and share his expertise to the greater surgical enterprise.

42016DrOrange175Chief of Immunology, Allergy and Rheumatology Dr. Jordan Orange was recently named president of the Clinical Immunology Society (CIS). Orange will serve the CIS as president for a one-year term, during which he plans to focus his initiatives around advocacy for patients and immunologists.

CIS was established in 1986 and is devoted to fostering developments in the science and practice of clinical immunology. CIS works to facilitate education, translational research and novel approaches to therapy in clinical immunology to promote excellence in the care of patients with immunologic/inflammatory disorders.

April 12, 2016

41316drshilt175Texas Children’s Hospital The Woodlands is pleased to announce the addition of Dr. Jeffrey Shilt as chief surgical officer. Shilt is also a member of the Division of Orthopedics.

“Dr. Shilt brings an exciting combination of academic, surgical and community practice experience which will be a tremendous asset to us as we open our hospital in The Woodlands,” said Texas Children’s Hospital Surgeon-In-Chief Dr. Charles D. Fraser Jr. “I am excited to welcome him to the team and I look forward to the outstanding pediatric surgical leadership he will bring to The Woodlands community.”

Shilt comes to Texas Children’s from St. Luke’s Children’s Hospital in Boise, Idaho, where he was an active pediatric orthopedic surgeon and director of the hospital’s Spasticity Clinic and motion analysis lab for children and adults. Prior to his time in Idaho, Shilt held positions as associate professor and residency program director at Wake Forest University Baptist Medical Center in Winston-Salem. When Wake Forest established Brenner Children’s Hospital, Shilt served as the director of pediatric orthopedics where he assisted in the further development of pediatric specialty care. His research interests include management of spasticity in cerebral palsy, sports performance and the treatment of endurance sports injuries.

As a recognized leader in both academics and clinical practices, Shilt brings a breadth of experience to the Texas Children’s team. While he served as the program director of the Wake Forest University orthopedic surgery residency he participated in pioneering work in the treatment of children with spastic cerebral palsy, as well as sports medicine applications of tissue engineering. He has presented numerous lectures, both nationally and internationally, and serves on various committees and advisory boards. Additionally, he has served as the team physician for the USA triathlon team at the two world championships, two years as a team physician for a professional cycling team, and as a medical consultant for multiple World Champion athletes, Olympians & gold medalists, and multiple professional ironman and other endurance athletes.

A Missouri native, Shilt obtained his medical and undergraduate degrees at the University of Missouri – Kansas City six-year combined BA-Medical Degree program directly out of high school. He then completed his general surgery internship and orthopedic surgery residency at the Ochsner Clinic in New Orleans, as well as a year of basic science research at the Pediatric Research Institute at Cardinal Glennon Children’s Hospital in St. Louis. This was followed by a pediatric orthopedic fellowship at Vanderbilt University in Nashville. After completing his clinical training, Shilt took part in the personalized leadership development program at Wake Forest University Babcock Graduate School of Management’s Institute for Executive Education in Winston-Salem.

Slated to open in 2017 under the leadership of President Michelle Riley-Brown, Chief Medical Officer Dr. Charles Hankins and Shilt, the 560,000-square-foot, state-of-the-art facility is being designed specifically to serve children and families. Texas Children’s Hospital The Woodlands will offer inpatient and outpatient specialty pediatric care in areas including: cancer, cardiology, neurology, orthopedics, diabetes and endocrinology, urology, sports medicine, gastroenterology and nutrition, pediatric surgery, plastic surgery, otolaryngology, allergy and immunology, dermatology, adolescent medicine and physical rehabilitation.

The facility will open with 25 emergency center rooms, 72 outpatient rooms, 12 radiology rooms, four operating rooms, 28 critical care beds and 32 acute care beds with plans to add up to 200 additional beds in the future to meet community needs. In addition to serving families throughout The Woodlands, Texas Children’s anticipates serving families in counties throughout Greater North Houston including Montgomery, Walker, Grimes, Liberty, Harris, Polk, San Jacinto and Hardin counties and beyond.

41316pieMOD640Last Thursday, the Facilities Planning and Development team hosted a “Pie your Leader Day” outside the Meyer Building to raise money for the March of Dimes. For $4 a pie, employees smooshed pies of whipped cream on their leaders’ faces to support a worthy cause – helping to improve the health of babies.

March for Babies Walk

You can show your support by participating in the 2016 March for Babies walk on Sunday, April 24, at 9 a.m. at the University of Houston. Whether you join a Texas Children’s team or start your own team, the five-mile walk promises to be a fun day out with people who share our passion for improving the health of babies.

Last year, Texas Children’s March for Babies team was no. 9 among corporate teams for the walk, collectively raising more than $64,000. This year, as a Signature sponsor, Texas Children’s goal is to raise $120,000 that will support the March of Dimes.

“If each hospital department/unit raises an average of about $1,500, with 35 participating teams, we will reach our goal,” said Judy Swanson, vice president of Texas Children’s Newborn Center. “Texas Children’s is off to a great start with a $75,000 contribution from the system to date.”

At the March for Babies walk, there will be family teams, company teams and people walking with friends. To donate or sign up for a Texas Children’s team, type TCH in the team search bar and select your team.

If you want to build your own team, please identify a spirited organizer in your department to be a team captain for Texas Children’s. Once identified, please send their contact information to Sharla Weindorff. Contact Sharla at Ext. 4-2011 if you have further questions.

To learn more about March for Babies, click here.