Texas Children’s Code of Ethical Behavior requires all workforce members to maintain confidentiality. One of the most basic but important ways we can protect confidential and proprietary information is to destroy and dispose of the materials containing such information in a secure manner.
The following frequently asked questions are meant to answer the most common questions concerning disposal of confidential information.
FREQUENTLY ASKED QUESTIONS
What is Confidential Information?
Confidential information is intended strictly for use within and between Texas Children’s entities, Medical Staff, and authorized third parties. Examples include:
- Protected Health Information
- Parent/guardian/employee financial information
- Employee personnel files, including payroll information
- Business strategies and quality assurance documentation
- Clinical research documentation
What is proprietary information?
Proprietary information refers to information that is not necessarily considered confidential, but is intended for use within Texas Children’s, unless otherwise authorized for distribution. Examples include:
- Texas Children’s policies and procedures
- Financial information
- Business plans
- Supplier information
- Information systems
How do I dispose of confidential or proprietary information?
Paper documents (e.g. after visit summaries, patient folders used in clinical areas) containing confidential or proprietary information must be disposed of in designated locked shredding bins located throughout the organization. Staples and/or paper clips do not need to be removed. These bins are securely emptied on a regular schedule by our outside vendor. Do not use the bins for disposal of trash or non-confidential/non-proprietary materials (for example, newspapers and magazines). Also, do not stack documents on top or on the sides of full bins.
Media items containing confidential or proprietary information must be disposed of in designated locked media bins located throughout the organization. Examples include USB thumb drives, disks, tapes, CDs/DVD’s, and VHS tapes.
For additional information and assistance, including requesting a shredding or media bin for your area, contact Records Management at ext. 4-2054.
If you any questions, please contact Compliance and Privacy at ext. 4-2085 or firstname.lastname@example.org.